The 4TAP Framework ensures no task becomes "orphaned work." When every task captures the six critical elements, you get complete visibility from strategy to execution to profit impact.
Title, Type, Team, Time, Associate, and Project – these six components transform scattered work into strategic execution. Missing any element creates blind spots that kill project profitability and team accountability.
Built for project-based teams in Creative Agencies, AEC Firms (Architecture, Engineering, Construction) & Consulting
Most project management gives you task lists. 4TAP gives you strategic clarity. Every task connects to your business strategy, team accountability, and profit impact. No more wondering "what is everyone working on?" or "is this work making us money?"
Every successful task requires six critical elements. The 4TAP Framework ensures nothing is missed, from initial planning to final delivery.
The title of what needs doing should be clear, concise, and uniquely descriptive. A well-crafted title not only identifies the task at hand but also sets it apart within the specific task type, ensuring that it's easily recognizable and understandable by all team members.
The type of task provides crucial context, shaping how we approach and process the work at hand. By clearly identifying the task type, we can tailor our approach and ensure the right mindset for each task, linking relevant work instructions where appropriate.
Identifying the team establishes Authority, Access, and Accountability within the task management process. By clearly designating the team, we ensure that the right group of people are brought together to achieve the desired outcomes.
Time is the one thing you cannot get more of. Next action and deadline dates are assigned to every task, bringing clarity and ensuring that everyone knows when work is expected to begin and when it must be completed.
Knowing who the work is being done for provides crucial context and strengthens the relationship between tasks and their intended recipients. Whether a client, vendor, or internal stakeholder, every task has a clear beneficiary.
Identifying the project provides the crucial insight needed to connect tasks, resources, and objectives effectively. It clarifies the sequence of tasks and provides a roadmap for completing them efficiently while ensuring compliance with project-specific requirements.
The 4TAP Framework ensures that every aspect of task and project management is covered. By carefully managing these six critical components, you can significantly improve the likelihood of successful outcomes, keeping your teams organized, informed, and on track.
Calendar/List view of tasks filterable across teams and projects
→ See what teams are focused on and when
TRC To-Dos capture Time, Revenue, Cost against tasks and budgets
→ Measure if teams are following the plan
Open (forecasted), Closed (actual), Cancelled (ignored) status
→ Know budget burn and margin impact as it happens
High-level organizational view with team-scoped detail
→ Strategic oversight without micromanagement
Leadership finally has reliable visibility into whether the organization is executing its strategy on schedule, on budget, and with expected margins—something neither accounting software nor project management tools can provide.
Workflow